Go from Notion to Notion (free tier)
The job: Static public docs or a small internal handbook (Pages, Navigation, Search, Version history). Pick where you are today and where you want to land; the move below follows your pick.
Every way to do this job · pick one
Switch app
Open source
Build it with an agent
Agent skill
Keep it and pay less
The money
$12/mo today , then $0/mo
Notion Plus
Modeled from public list prices, with your time at $50 an hour. Show the math
Does it do the job? 4 of 4 covered
- Covered: Docs and pages
- Covered: Wiki
- Covered: Task and project boards
- Covered: Templates
Checked against Notion's own features.
The work
- Setup
- About 15 min
- Upkeep
- None
- Watch out
- Check first: Static docs are the actual use case
Make the move in four steps
Export from Notion
All pages in the workspace you can access, with the files uploaded to them. Format: HTML, Markdown, or CSV (for databases)
Export stepsCheck what Free plan keeps
Unlimited pages/blocks for individuals but limited blocks for 2+ members; 5 MB per file upload; 7-day page history; 10 external guests; Notion AI trial only
DetailsSwitch to Free plan
Change the plan in Notion's billing settings before your renewal date.
Check the next bill
Your next Notion invoice should show the lower price. Check that your data and links still work.
The whole recipe: 13 ways out, best first
What you use
- Pages
- Navigation
- Search
- Version history
Not covered
- Real-time collaborative workspace
- Notion databases
- Full comments/history migration
- Notion AI
Check before switching
- Static docs are the actual use case
- Access boundary preserved
- Asset and internal link migration tested
- Migration cost lower than savings
Agents: get_recipe("published-knowledge") on the Stackcut MCP server.
13 ways out, best first
How we got this
| You pay now: Notion Plus | $12/user/mo × 1 user | $12/mo |
|---|---|---|
| New cost: Notion (free tier) | free plan | $0/mo |
| Difference each month | $12 − $0 | +$12/mo |
| Over 12 months | +$12 × 12 | +$144 |
| Setup, once | 0.25 h × $50/h | −$12 |
| Year one | +$144 − $12 | +$132 |
- Not counting your time (0.25 h in year one): saves $144 in year one.
Year one = 12 × (what you pay now − the new cost − upkeep) − setup, with your time at $50/hour. Prices are public list prices; hours are Stackcut’s planning estimates. Price it for your team
How we got this
| You pay now: Notion Plus | $12/user/mo × 1 user | $12/mo |
|---|---|---|
| New cost: AFFiNE (free tier) | free plan | $0/mo |
| Difference each month | $12 − $0 | +$12/mo |
| Over 12 months | +$12 × 12 | +$144 |
| Setup, once | 1 h × $50/h | −$50 |
| Year one | +$144 − $50 | +$94 |
- Not counting your time (1 h in year one): saves $144 in year one.
Year one = 12 × (what you pay now − the new cost − upkeep) − setup, with your time at $50/hour. Prices are public list prices; hours are Stackcut’s planning estimates. Price it for your team
How we got this
| You pay now: Notion Plus | $12/user/mo × 1 user | $12/mo |
|---|---|---|
| New cost: AppFlowy (free tier) | free plan | $0/mo |
| Difference each month | $12 − $0 | +$12/mo |
| Over 12 months | +$12 × 12 | +$144 |
| Setup, once | 1 h × $50/h | −$50 |
| Year one | +$144 − $50 | +$94 |
- Not counting your time (1 h in year one): saves $144 in year one.
Year one = 12 × (what you pay now − the new cost − upkeep) − setup, with your time at $50/hour. Prices are public list prices; hours are Stackcut’s planning estimates. Price it for your team
How we got this
| You pay now: Notion Plus | $12/user/mo × 1 user | $12/mo |
|---|---|---|
| New cost: Confluence (free tier) | free plan | $0/mo |
| Difference each month | $12 − $0 | +$12/mo |
| Over 12 months | +$12 × 12 | +$144 |
| Setup, once | 1 h × $50/h | −$50 |
| Year one | +$144 − $50 | +$94 |
- Not counting your time (1 h in year one): saves $144 in year one.
Year one = 12 × (what you pay now − the new cost − upkeep) − setup, with your time at $50/hour. Prices are public list prices; hours are Stackcut’s planning estimates. Price it for your team
How we got this
| You pay now: Notion Plus | $12/user/mo × 1 user | $12/mo |
|---|---|---|
| New cost: Slab (free tier) | free plan | $0/mo |
| Difference each month | $12 − $0 | +$12/mo |
| Over 12 months | +$12 × 12 | +$144 |
| Setup, once | 1 h × $50/h | −$50 |
| Year one | +$144 − $50 | +$94 |
- Not counting your time (1 h in year one): saves $144 in year one.
Year one = 12 × (what you pay now − the new cost − upkeep) − setup, with your time at $50/hour. Prices are public list prices; hours are Stackcut’s planning estimates. Price it for your team
How we got this
| You pay now: Notion Plus | $12/user/mo × 1 user | $12/mo |
|---|---|---|
| New cost: Outline | Cloud (1-10 members) plan | $10/mo |
| Difference each month | $12 − $10 | +$2/mo |
| Over 12 months | +$2 × 12 | +$24 |
| Setup, once | 1 h × $50/h | −$50 |
| Year one | +$24 − $50 | −$26 |
- Not counting your time (1 h in year one): saves $24 in year one.
Year one = 12 × (what you pay now − the new cost − upkeep) − setup, with your time at $50/hour. Prices are public list prices; hours are Stackcut’s planning estimates. Price it for your team
How we got this
| You pay now: Notion Plus | $12/user/mo × 1 user | $12/mo |
|---|---|---|
| New cost: Obsidian skills (markdown, bases, JSON canvas) | runs in the agent you already pay for | $0/mo |
| Your upkeep time | 0.5 h/mo × $50/h | $25/mo |
| Difference each month | $12 − $0 − $25 | −$13/mo |
| Over 12 months | −$13 × 12 | −$156 |
| Setup, once | 2 h × $50/h | −$100 |
| Year one | −$156 − $100 | −$256 |
- Not counting your time (8 h in year one): saves $144 in year one.
Year one = 12 × (what you pay now − the new cost − upkeep) − setup, with your time at $50/hour. Prices are public list prices; hours are Stackcut’s planning estimates. Price it for your team
How we got this
| You pay now: Notion Plus | $12/user/mo × 1 user | $12/mo |
|---|---|---|
| New cost: AFFiNE | a small server (modeled) | $5/mo |
| Your upkeep time | 2 h/mo × $50/h | $100/mo |
| Difference each month | $12 − $5 − $100 | −$93/mo |
| Over 12 months | −$93 × 12 | −$1,116 |
| Setup, once | 4 h × $50/h | −$200 |
| Year one | −$1,116 − $200 | −$1,316 |
- Not counting your time (28 h in year one): saves $84 in year one.
Year one = 12 × (what you pay now − the new cost − upkeep) − setup, with your time at $50/hour. Prices are public list prices; hours are Stackcut’s planning estimates. Price it for your team
How we got this
| You pay now: Notion Plus | $12/user/mo × 1 user | $12/mo |
|---|---|---|
| New cost: AppFlowy | a small server (modeled) | $5/mo |
| Your upkeep time | 2 h/mo × $50/h | $100/mo |
| Difference each month | $12 − $5 − $100 | −$93/mo |
| Over 12 months | −$93 × 12 | −$1,116 |
| Setup, once | 4 h × $50/h | −$200 |
| Year one | −$1,116 − $200 | −$1,316 |
- Not counting your time (28 h in year one): saves $84 in year one.
Year one = 12 × (what you pay now − the new cost − upkeep) − setup, with your time at $50/hour. Prices are public list prices; hours are Stackcut’s planning estimates. Price it for your team
How we got this
| You pay now: Notion Plus | $12/user/mo × 1 user | $12/mo |
|---|---|---|
| New cost: BookStack | a small server (modeled) | $5/mo |
| Your upkeep time | 2 h/mo × $50/h | $100/mo |
| Difference each month | $12 − $5 − $100 | −$93/mo |
| Over 12 months | −$93 × 12 | −$1,116 |
| Setup, once | 4 h × $50/h | −$200 |
| Year one | −$1,116 − $200 | −$1,316 |
- Not counting your time (28 h in year one): saves $84 in year one.
Year one = 12 × (what you pay now − the new cost − upkeep) − setup, with your time at $50/hour. Prices are public list prices; hours are Stackcut’s planning estimates. Price it for your team
How we got this
| You pay now: Notion Plus | $12/user/mo × 1 user | $12/mo |
|---|---|---|
| New cost: Wiki.js | a small server (modeled) | $5/mo |
| Your upkeep time | 2 h/mo × $50/h | $100/mo |
| Difference each month | $12 − $5 − $100 | −$93/mo |
| Over 12 months | −$93 × 12 | −$1,116 |
| Setup, once | 4 h × $50/h | −$200 |
| Year one | −$1,116 − $200 | −$1,316 |
- Not counting your time (28 h in year one): saves $84 in year one.
Year one = 12 × (what you pay now − the new cost − upkeep) − setup, with your time at $50/hour. Prices are public list prices; hours are Stackcut’s planning estimates. Price it for your team
How we got this
| You pay now: Notion Plus | $12/user/mo × 1 user | $12/mo |
|---|---|---|
| New cost: Docmost | a small server (modeled) | $5/mo |
| Your upkeep time | 2 h/mo × $50/h | $100/mo |
| Difference each month | $12 − $5 − $100 | −$93/mo |
| Over 12 months | −$93 × 12 | −$1,116 |
| Setup, once | 4 h × $50/h | −$200 |
| Year one | −$1,116 − $200 | −$1,316 |
- Not counting your time (28 h in year one): saves $84 in year one.
Year one = 12 × (what you pay now − the new cost − upkeep) − setup, with your time at $50/hour. Prices are public list prices; hours are Stackcut’s planning estimates. Price it for your team
How to leave Notion
Export first
- Whole workspace: Settings → General → Export all workspace content (Markdown & CSV, HTML, PDF). Large exports arrive by email with a link that expires after 7 days and can take up to 30 hours. Form views can't be exported. notion.com
- A single page: The ••• menu at the top right of the page → Export (Markdown & CSV, HTML, PDF) notion.com
What you lose
- Form views of a database can't be exported at all, in any format
- Other members' private pages you lack access to are skipped by any export you run
- Content restricted by teamspace settings may be excluded from an export
- Downgrading caps multi-person workspaces at 1,000 blocks, 5MB files, 7-day version history, 10 guests and 1 published domain
- Automations and Custom Agents become view-only (not deleted) on downgrade; SAML SSO, SCIM and the Audit Log are switched off below Business/Enterprise
Cancel
- Export the whole workspace first (see export).
- Settings → Billing → Change plan → pick the plan → Continue → give feedback → Downgrade.
- Takes effect
- At the end of your billing cycle.
- Refunds
- Only within 3 days of the invoice on monthly billing, or 30 days on annual billing, requested from the workspace owner's or billing email.
- After you cancel
- You land on the Free plan: Unlimited pages/blocks for individuals but limited blocks for 2+ members; 5 MB per file upload; 7-day page history; 10 external guests; Notion AI trial only.
Compare before you switch
Read the checked comparisons and workload guides for the tools this recipe replaces.
- Notion vs AFFiNE Checked comparison evidence, migration details, public switching accounts.
- Notion vs AppFlowy Checked comparison evidence, migration details, public switching accounts.
- Notion vs Obsidian Checked comparison evidence, migration details, public switching accounts.
- Notion alternatives in 2026: what to use instead, and what it really costs Compare the wider set of alternatives and their tradeoffs.
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